• The online evaluations will be available to students during 10th week each term from Monday to Sunday.   Students will receive an email with instructions at the beginning of that time period.  
• It is not possible to process any paper-and-pencil forms — all courses will have online evaluations. 
• In keeping with our past practice and to achieve the highest possible response rates,  we encourage instructors to set aside at least 15 minutes during a 10th-week class meeting for students to fill out course evaluations. We’ve observed it’s most effective to do them early in the class period but after latecomers have arrived.
• Instructors may stay in the room, while making it clear not to watch what students are writing.
• Include the link kalamazoo.smartevals.com in your correspondence with students throughout 10th week in Teams, email, Moodle, etc. 
• Students who have not yet completed the online evaluation form for a course will receive subsequent reminder emails through the end of 10th week. 
• The responses from each online form as well as a wide variety of statistical summaries will be available to instructors shortly after the due date for grade submission by logging in to SmartEvals with your long form email (First.Last@kzoo.edu).

• To achieve the highest possible response rates, set aside 15 minutes of class time during week 10.
• Then read the following, faculty-approved introduction to your students. A copy of this message is included in the email link sent to you from smartevals.com
• Faculty-approved message to students:  
  (included in the email to students announcing the availability of the online course evaluations)  
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  “This course evaluation gives you the opportunity to provide feedback on your experience in the course. Thoughtful, specific comments are particularly useful. Your feedback will be shared with the instructor after final grades have been submitted, and also with department chairs, program directors and administrators involved in retention, tenure, and promotion as well as assessment and planning of teaching and learning activities at Kalamazoo College.  Course evaluations will remain available for you to complete online through Sunday.” 
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Custom questions (optional)

• During 9th week only it is possible for instructors to augment the standard K College survey questions with up to 5 customized survey questions in their own course evaluations:
• Log in to SmartEvals using your long-form K college email address (First.Last@kzoo.edu) 
• Select the “Add Questions” link
• We’ve made more detailed instructions showing the procedure  

Time window selection (optional)

• During 9th week only it is possible for instructors to select a narrower time window for students to access the evaluation for their class: 
• Log in to SmartEvals using your long-form K college email address (First.Last@kzoo.edu) 
• Select the “Anytime” link for your course and then “Enable limited window evaluations for this course”.  Select when to make the evaluation available to students by specifying the class day and start time. 
•  Also be sure to select the days that follow. (Evaluation forms should remain available for students to complete afterwards.) 
•  We’ve made a short video showing the needed steps. 
• If you don’t modify the time window, your evaluations will be available to students throughout 10th week. 
• PLEASE NOTE: Administering evaluations during a time outside the 10th week window requires special set-up; contact courseevals@kzoo.edu  if you need a time outside of 10th week.